The plan seemed straightforward: a large fast-fold screen, a presentation laptop, a laser pointer, and a Power On Productions technician supporting a three-day training session. For audio, the client wanted us to connect to the hotel’s existing sound system.
We knew the long ballroom—and its sound limitations. We recommended using a separate sound system instead of the hotel audio so attendees throughout the room could understand the presenters clearly. After listening before the meeting, the client felt the hotel system would be sufficient.
We respected that decision. We also packed a separate sound system in the truck, just in case.
By the First Break, There Was a Problem
Training began at 9 a.m. By the 10:30 break, attendees were gathering in the lobby with complaints: they could hear the presenters, but couldn’t consistently understand what they were saying.
The sound was thin and tinny, with uneven coverage across the audience. For 150 people attending detailed training, missing parts of an explanation was a serious problem. The client was understandably worried.
Our crew retrieved the equipment and installed a separate sound system, with speakers strategically positioned on stands. By the end of lunch, it was ready. When training resumed, speech was clear throughout the audience.
The three-day session continued successfully. The client was pleased, the organization that hired her was pleased, and the training received positive reviews.
Hearing Sound Isn’t the Same as Understanding Speech
An installed hotel system may be adequate for background music or brief announcements without providing the clarity needed for hours of instruction. An empty-room listening test doesn’t tell you what every attendee will hear.
In this case, knowing the room—and bringing a contingency—made the difference.
Planning a meeting or training session? Power On Productions can help assess the room, presentation needs, and sound coverage before attendees arrive. Explore our sound system rentals and conference AV support, or call 985-400-3928.